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July 23, 2024 City Council Special Meeting Comment Request Form
Thank you for your interest in providing a comment at the upcoming City Council Meeting. In order to assist with the orderly conduct of the meeting and to ensure those who wish to provide a comment to the City Council can be recognized and called on to comment we have created this form to create a list of those who wish to make a comment.
Comment periods are limited to no more than 30 minutes. Individual comments cannot exceed 3 minutes and may be reduced by the City Council during the meeting. Comments regarding any matter scheduled for a public hearing may be provided only in that hearing. Requests to comment virtually for virtual meetings must be submitted by 5:00 pm of the date of the meeting. Requests to comment in person at the Council Meeting may be made by signing in at the Council Chambers prior to the start of the meeting. Written comments may also be submitted. There are two comment periods for appearance of interested citizens.
Items not on the Agenda
This is a time for Citizens to provide comments on items that are not on the agenda. This time is not for the purpose of receiving comments on issues on the agenda or additional comments or repetitive comments. The Council will not make any decisions based on public comment; however, Staff and Council may choose to ask questions or comment following the conclusion of citizens comments.
Action Items on the Agenda
This is the time for Citizens to provide comments on Action Items on the Agenda.
Time permitting, the Presiding Officer may provide an additional opportunity for Citizen comments on Action Items after the staff report and prior to Council discussion on each Action Item, except on items for which a public hearing was or is scheduled to be held. Citizen comment time on each Action Item will not to exceed 30 minutes. Comments shall be limited to three minutes per person, or less with Council approval. Comments must be on the specific item and cannot be used for additional discussion of other Action Items on the Agenda.
All Citizens providing comments at a City Council meeting are required to provide their name, identify whether they are a City resident, and if so, their ward for the record prior to speaking. If you are signing up to to comment virtually, please be sure to sign into the virtual meeting with the same name you signed up to provide comment with on this form so the ability for you to unmute can be activated.
Requests to comment must be submitted by 5:00 pm of the date of the meeting.
Written Comments
Written comments may also be submitted for Items not on the Agenda or for any Action Item on the Agenda by using this form or by submitting comments to the City Recorder in person, mail or by email. To ensure that the written comments will be distributed to the City Council and included with the meeting minutes, please complete this form or submit them to: Cottage Grove City Recorder, 400 E. Main Street, Cottage Grove, Oregon 97424 - email: cityrecorder@cottagegrove.org by 5:00 pm of the date of the meeting. (Any mailed comments must be received by 5:00 pm of the date of the meeting.)
